Due to the heavy use of the Lory Student Center (LSC) and requests for reservations, it is not possible to hold an unconfirmed event date indefinitely. Reservations will be canceled if they are not confirmed within two weeks of making the reservation. Every effort will be made to notify a customer before canceling an event. When cancellations are necessary, please do so at the earliest date possible. Customers should contact Event Planning Services (491-0229) to cancel their room reservations and any catering orders. If the event is canceled, customers will be charged according to the fee schedule below. If groups consistently do not show for reserved events/meetings, they risk losing future reservation privileges and may be charged set-up fees.

Ballrooms & Theatre

More than 60 days prior to event:
– Full deposit returned
30 to 59 days prior to event:
– 50 percent of deposit returned
Less than 30 days prior to event:
– 0 percent of deposit returned

All Other Reservations

More than 30 days prior to event:
– Full deposit returned
3 to 29 days prior to event:
– 50 percent of deposit returned
Less than 72 hours prior to event:
– 0 percent of deposit returned

If a cancelled event is rescheduled within 3 months of the original event date, Event Services will credit 50% of the cancellation fee toward the future reservation.

No, the Lory Student has exclusive rights on all food and beverages served in the Lory Student Center and outdoor spaces. Please contact the Catering Coordinator (970) 491-5332 to order refreshments for your event.

Are you a student at CSU who is interested in working in Event Planning Services?  Click here to learn more about job opportunities in Events!

The Lory Student Center Building Manager is always on call when the building is open. You can reach this person on their cell phone at 970-215-7112. They will unlock your room and assist with audio-visual connections.

LSC Event Services Planning Guide

How to Ensure Your Event’s Success

Plan Ahead
It is best to contact an event planner 3-6 months before a large event, such as a banquet, dance, lecture, conference, or concert. Before you send out invitations or advertisements, contact your event planner and secure a space. The earlier you start, the more likely you are to secure your preferred venue and date. We book up very quickly during the fall and spring semester.

Budget
Events can be produced on all budgets. We can help you plan your event based on your budget, just be sure to have dollar figures in mind while you’re planning. White is usually less expensive than color when dealing with linens. Simple and plain is usually most elegant. Purchase items that your organization can re-use many times, as opposed to disposable or one time use items.

Know the number of guests
You don’t want your guests to be crowded, but you also want to adequately fill the space. Don’t forget about the activities taking place at your event and the space required. Discuss the size of your event with an event planner. Our professional staff can guide you in this process.

Determine the event’s look and feel
Ordering equipment and determining a room’s furniture placement will be simplified if you plan in advance how you want your event to look and feel. With your event planner, discuss what elements you want at your event, such as food tables, staging, podiums, sound equipment, and decorations. You can view sample

Be prepared if your event is outside. Many extra considerations go into planning an event outside, including renting a tent or rain site in case of bad weather. Many times, extra equipment is needed, such as garbage cans, fencing, electricity, heaters, additional lighting, and more.

Read confirmations carefully. Event Planning Services will provide you with a confirmation detailing every aspect of your event. Read the confirmation carefully. If you don’t see something on the confirmation, chances are it won’t be at the event.

Know the maximum capacity. Before inviting guests, it is best to know how you want the space set up and what the maximum capacity is for that set up. Buffets, stages, award tables, and more take space away from the room, which will affect how many guests the room can accommodate.

We offer several ways to reserve space which include:

• Online: You can reserve space online using the Room Reservation Request Form link.
• Phone: You can reserve space by calling us at (970) 491-0229.
• Email: You can reserve space by emailing us:  lsc_epo_staff@Mail.Colostate.edu
• In Person: Visit the Lory Student Center Event Planning Front Desk, located in the Lory Student Center, during our office hours (Monday-Friday from 7:30am to 5pm).

As long as you provide us with the information that we need, we can process your request quickly and send you a confirmation.

Before contacting Event Planning please be prepared to answer the following questions when you are ready to book space in the Lory Student Center:

• What is the date of the event? Do you have second or third alternative dates?
• What is the exact event time? Do you need extra time before or after the event for set-up or clean-up?
• Do you have a room preference?
• What is the purpose of the event?
• What is the event type? (Meeting, Lecture, Dinner, Reception, Seminar, etc.)
• What type of room furniture set-up do you need? (lecture, round tables, classroom, conference)
• How many people are you estimating to attend the event?
• What is the title of the event?
• What type of audio-visual equipment do you need? (microphones, LCD projectors, special sound systems)
• Who is the sponsoring organization? Are you authorized to commit funds for the sponsoring organization?
• Do you have the name, address, phone number, and e-mail address for the designated contact person or persons?
• Do you have an event agenda?
• What type of audio-visual equipment do you need? (microphones, LCD projectors, special sound systems)
• Will you be ordering catering? (Catering Menu: lsccatering.com)
• Will tickets be sold at the event?

• We reserved the following spaces:

  • 6 Ballrooms
  • 1 Theatre
  • 30 Meeting Rooms
  • Plaza
  • Sutherland Garden
  • West Lawn
  • Tamasag Retreat Center

We accept requests for future events at all times.  For the current academic year, you will be contacted within 3 business days. 

For the next academic year, reservations will not be confirmed until early May prior to the upcoming academic year. 

Reservation requests beyond the next year will be kept on file until the May prior to that year.  

We process request within 48 hours for simple meeting spaces during the current academic year. It may take 3 business days to process a request for a larger space (ballroom and theater) during the current academic year. Please be prepared to wait for the next academic year’s requests until early May.

Click here for room pricing and capacities.

For meeting rooms with no charge, room charges will apply to university departments and student organizations that are charging admission or registration fee. 

For local, non-profit charitable organizations, please contact LSC Event Planning Services for pricing.

Students must be an officer in the club listed on the organization’s RamLink roster to make reservations for meeting, ballroom, and outdoor space.  Please fill out our online reservation form.